Guide for guests – University of Copenhagen

Guide for guests

This guide contains information for guests and employees "to be" at the Department of Mathematical Sciences. To find an item, please consult the following table of contents or search for relevant keywords in your browser.

Academic Calendar

The teaching takes place from approximately the beginning of September to late June and is divided up into four "blocks", with block 1 starting around Sept 1, and each of ca. 9 weeks duration. The courses in each block are divided up into 3 "schedule groups" A, B, C. 
Here is a link to KU-Science's description of the academic year
Here is KU-Science's Google Calendar with the blocks indicated.

Additions to this guide

Please send suggestions to webmaster@math.ku.dk.

Bicycles

The department has a number of bicycles which can be used by employees and guests. Please contact the secretaries on the 1st floor to loan one.

Alternatively, you can rent a "city bike" in front HCØ at Nørre Allé. With a monthly subscription for 70 DKK, the first half hour free, after which it costs 6 DKK/hour. Without a subscription, the price is 25 DKK/hour to rent a city bike. https://bycyklen.dk/en/how-to/

Calendars and subscription

The department maintains a calendar with various information. It is possible to subscribe to the main calendars as well as the research group calendars. For the main MATH-calendar, right-click on the icon at the top of the page and select "Copy Link Location". Paste this address into either Outlook (Open calendar > From the Internet) or Google (Other Calendars > Add by URL).

Copying, printing, scanning

Printing: Without a KU-ID you cannot access our printers. Ask your host or the secretariat to help you - and send them a file.
With a KU-ID you can log in to our intranet and read all about network printing.

Copying & scanning: The printers at first and fourth floor can be used for photocopying and scanning. To copy you need a code. Please ask your colleagues or the secretaries on the 1st floor for the code. You can scan to any e-mail address, see instructions on the scanner.

Errors in this guide

Please report errors to webmaster@math.ku.dk.

Foreign employees and long-term guests

The International Staff Mobility Office (ISM) of the University of Copenhagen has useful information for foreign employees and long-term guests. In particular, ISM maintains some very useful checklists for foreigners coming to Denmark.

Janitor

In case of problems with building (doors, windows, heating, drains, etc.), please contact the janitor in office 04.1.03, tel. (+045) 5131 9975 or mail petersson@math.ku.dk  

IT service

All IT support at the Faculty of Science is done by SCIENCE-IT, whom you can contact at it-support@science.ku.dk or by phone at 3532 2100.

Long-term guests will be offered a faculty pc and a network login. They can access the Department intranet where there is more information about IT.

Keys and ID-cards

A key card is needed to access the department building outside normal office hours. After presenting the card to the card reader, you must enter your personal 4-digits code followed by '#'.

Employees and long-term guests get their personal code in a letter from the University when the ID-card is first issued. Short-term guests are given a guest card and code when arriving. It's handed out to the local host by Mette Fulling. 

If your key card suddenly ceases to function, it may be a sign that there is something wrong in the way you are registered in the central databases. Please contact HR at the North Campus Administration (NCI)  if you experience this.

Mail (physical)

The mailing address of the department is Institut For Matematiske Fag, Universitetsparken 5, 2100 København Ø, Denmark. Each employee and long-term guest has a mailbox in the mailroom (04.1.12) to which incoming mail will be delivered. The mailroom contains supplies for sending mail and there is a mailbox for outgoing mail.

Office hours of administrative personnel

Monday to Friday 08.30-12.15 a.m. and 13.00-15.00 p.m. 1st floor in the E-building, office 04.1.03 to 04.1.07.

Office supplies

Office supplies are found in the mailroom (04.1.02). Blackboard erasers are found in the storage room (04.1.12).

Parking permits

You may be fined if you use the parking lots adjacent to the department without a parking permit. Please contact the secretaries on the 1st floor if you need a permit.

Phones and phone numbers

All phone numbers of the university start with the digits 353. When placing from one university landline to another, these digits should be omitted (so the phone number will have 5 digits). The prefix 0 must be used to reach a number outside the university. The staff list contains the telephone numbers of employees and long-term guests of the department.

Projector

The department has a mobile projector which can be used for teaching and conferences. It can be booked by talking to the secretaries in office 04.1.03.

Rooms, booking

Auditoriums and lecture rooms for conferences and other one time events can be booked by contacting Nina Weisse. The lunchroom (04.4.19) and the seminar rooms in the math building (04.3.15, 04.4.01 and 04.4.20) are booked using Outlook, KU-Webmail or on the screens near the doors.

Visas and immigration

Please follow the checklist from ISM to get visa/residence permit/work permit as required. Please be aware that it is important to observe the rules and deadlines - the legislation is very strict. If you are unsure about the process, please contact  ISM - they have the necessary expertise, and they are more likely to give you a correct answer than the authorities.

The procedure for applying for a residence and work permits (needed when visiting longer than 90 days) is as follows:

EU citizens
Future employees: NCI (North Campus Administration) will send you the necessary forms some weeks before your employment starts. They will also inform you at what office to register. See also ism.ku.dk.

Visitors: Please follow the instructions given at ism.ku.dk. To register in Denmark, you need to document that you can support yourself financially. If you are supported by your local host, ask your local host to provide documentation.

Not EU citizens 
Future employees:  When you are formally offered a position at the University of Copenhagen, you should receive the relevant forms necessary to get a residence and work permit; please contact North Campus Administration (NCI)  if you do not receive them. 

The processing time is 30 days (60 days for accompanying family/partners). ISM/NCI will contact you about 3 months before your employment starts, informing you that they have filled out UCPH's part of the AR1 form and asking you to fill out your part. ISM/NCI will provide you with the necessary documentation. If you have accompanying family/partner, they should fill out a separate form.

Visitors: The processing time is 30 days (60 days for accompanying family/partners). If your host is part of the  SYM centre, the centre administrator will contact you about 3 months before your visit, informing you that she has filled out UCPH's part of the AR1 form and asking you to fill out your part. You will need to document that you can support yourself financially. If you are supported by your local host, the SYM centre administrator can provide the documentation. If you have accompanying family/partner, they should fill out a separate form.

Please be aware that visas, residence and work permits are normally temporary and that they should be renewed before they expire. Please contact  ISM for details.

Webmail

If you are a long-term guest and have a Faculty pc and a UCPH mail account, then you can access the mail system via webmail.

Wireless network

Eduroam
Employees and students at the Univesity of Copenhagen as well people affiliated with many other universities can use the wireless network  Eduroam. Please consult the instructions from  Science-it (on the intranet)

KU guest 
The wireless network  KU guest is intended for participants in conferences and for short-term guests - without access to Eduroam. Are you a short-term guest, contact Mette Fulling with your name and current email address to get access. Are you here for 1 or 3 days, follow this procedure: 

  • Log on to the wireless network “KU Guest”.
  • Open a browser and try to browse a website.
  • Follow the on-screen instructions.
  • You should receive an email and a text message with the password. The account will work for 24 hours.