Guide to the conference template

IF YOU HAVE FOUND THIS TEMPLATE IN THE /CALENDAR FOLDER - DO NOT EDIT! The template must be copied (with subpage) to the sandbox folder, where you can fill out the details.

When you are ready to go public, contact the MATH web-editor (Jim) and he will move your pages from the sandbox to the event folder. 

The conference template is made with the document types Calendar event and Form - click on the links for detailed guides in the Web Guide. 

Please call Jim if you have any questions! 3533 0491 or jimh@math.ku.dk

Edit the conference template

  1. Teaser/Resume must be completed - for instance with the UCPH name and the date(s). The text is used in a number of calendar views.

  2. Before the text field, you can add an illustration (1100x600 px). If you don't have one, just delete the sample URL. If you later produce a conference poster, you can maybe add something from the poster here. Or you may want to post a group photo from the conference later.

  3. The accordion menu is made with the most used headings. Editing is described below.

  4. Right-side boxes:
    The box "Details" with time, place and organizer is inserted automatically. It can not be (re)moved.
    The next box is for sponsor logos. You can find a small selection of sponsor logos here.
    Finally, a box for downloading the conference poster follows, if needed. If not, remove the box.

Edit the accordion menu

  1. New accordion sections are added by clicking on the last icon in the menu bar (with the three lines). 
    Then a window pops up, where you enter the title and text. It is also possible to add images and everything else the editor offers.

  2. Chose whether or not the fold-out menu should be open or closed. It is always set as closed as a default.

  3. You edit a section (a menu item) by clicking on the section and then clicking on the accordion icon.

  4. When you have opened a section for editing (in the Accordion window), you can delete the section by clicking [Delete] at the bottom right. 

If you have more than 2500-3000 characters in an accordion section, you should instead create a subpage (Standard page) and link from the accordion section to the subpage. Otherwise, the conference page becomes unmanageable. Do not display subpages in the left menu.

Do you need other sections for your conference? Lecture series, Prerequisites and references, Lecture notes or Financial support? You can follow the guide above and do it your self – or ask Jim to do it.

After the conference

Remember to follow up on your page when the conference is over.

  1. Change focus to the conference's results.

  2. Remove the sections/pages with the call for papers, hotels/accommodation and location/venue. They make no sense after the conference and will probably contain links that die over time.

  3. Remove the link to the registration form when the deadline has expired. One year after your conference, the participant’s data are automatically deleted from the form due to data protection requirements.